List prices, annual discounts and viewer policies across 18 team collaboration tools, with the changes already announced for January 1, 2027.
October 2026 · Public edition
Summary
Buyers renewing team software in the next twelve months, and vendors setting 2027 prices. The public edition covers list prices only. Negotiated discounts, which our subscriber edition tracks through 212 anonymized contracts, are usually larger for annual deals above 100 seats.
All prices are in USD per seat per month, billed monthly, before tax, as published on vendor websites on September 30, 2026. "Main tier" is the plan each vendor marks as recommended or most popular. Changes announced for January 1, 2027 are shown where vendors have published them.
Calder & Voss Research is an independent research firm. Vendors do not pay for inclusion in this report and did not review it before publication.
Table 1 lists the entry, main and top tiers for each tool. The spread is wide at the top, where single sign-on and admin controls drive the price, and narrow in the middle: 11 of the 18 main tiers sit between $15 and $21.
Table 1. List prices per seat per month, September 30, 2026
| Tool | Entry tier | Main tier | Top tier | Annual discount |
|---|---|---|---|---|
| Ashgrove | $9 | $18 | $33 | 12% |
| Brightmoor | Free | $15 | $29 | 17% |
| Cobbleworks | Free | $16 | $30 | 20% |
| Fernhill | $8 | $18 | $32 | 20% |
| Kettleworks | $11 | $23 | $40 | None |
| Larkspur | Free | $22 | $34 | 14% |
| Lindenpath | $7 | $14 | $27 | 10% |
| Marshlight | $8 | $19 | $35 | 15% |
| Moorhen | Free | $16 | $28 | 17% |
| Northwind | $9 a | $19, $24 from 2027 | $39 | 15%, none from 2027 |
| Orchardly | Free | $13 | $26 | 15% |
| Pinecrest | Free | $17 | $31 | 20% |
| Plover | Free | $10 | $22 | 20% |
| Quarrybook | Free | $12 | $24 | 17% |
| Rookhaven | $12 | $25 | $45 | None |
| Tallyhall | $10 | $21 | $38 | 10% |
| Thistlebay | $10 | $20 | $37 | None |
| Wrenfield | $9 | $20 | $36 | 15% |
| Median | $18 | $32.50 | 15% b |
a. Closed to new workspaces from January 1, 2027; existing workspaces may stay until December 31, 2027. b. Median among the 15 tools that offer an annual discount. Source: vendor pricing pages, September 30, 2026; Northwind announcement of September 10, 2026.
Annual discounts were close to universal two years ago. Three vendors have dropped them since, and a fourth has never offered one. Vendors that dropped the discount describe annual billing as a price lock and a single invoice rather than a saving.
Table 2. Annual discounts across the 18 tools, 2024 to 2027
| Year | Tools offering one | Share | Median discount | Dropped that year |
|---|---|---|---|---|
| 2024 | 17 | 94% | 17% | None (Thistlebay has never offered one) |
| 2025 | 16 | 89% | 16% | Kettleworks |
| 2026 | 15 | 83% | 15% | Rookhaven |
| 2027, announced | 14 | 78% | 16% | Northwind |
Median among tools offering a discount. The 2027 median rises because the tools dropping out had discounts at or below the median.
Most team tools let people read without a paid seat. How many such people, and what they can do, varies more than any other part of the price list. We group the 18 tools into four models: unlimited free viewers, a fixed number of free viewers per workspace, free viewers in proportion to paid seats, and paid viewer seats.
Figure 1. Tools by viewer model
September 2026January 2027, announced
What changes in 2027
One tool changes model. Northwind moves from unlimited free viewers to five free viewers per workspace on January 1, 2027. Existing viewers above the cap stay active until each customer's first renewal in 2027, or March 31, 2027 on monthly plans.
Half of the tools let viewers comment. Commenting is the feature buyers mention most when they compare viewer policies, because it lets a client respond without a seat.
Table 3. Viewer policy by tool, as of January 1, 2027
| Tool | Viewer policy | Viewers can comment | Change announced |
|---|---|---|---|
| Ashgrove | Unlimited free | No | None |
| Brightmoor | 10 free per workspace | No | None |
| Cobbleworks | 2 free per paid seat | No | None |
| Fernhill | Unlimited free | Yes | None |
| Kettleworks | Paid, $8 per viewer | Yes | None |
| Larkspur | Unlimited free | Yes | None |
| Lindenpath | 1 free per paid seat | Yes | None |
| Marshlight | Unlimited free | No | None |
| Moorhen | 3 free per workspace | No | None |
| Northwind | 5 free per workspace | No | Unlimited free until Dec 31, 2026 |
| Orchardly | Unlimited free | Yes | None |
| Pinecrest | Unlimited free | Yes | None |
| Plover | Unlimited free | No | None |
| Quarrybook | Unlimited free | No | None |
| Rookhaven | Paid, $5 per viewer | No | None |
| Tallyhall | Paid, $6 per viewer | Yes | None |
| Thistlebay | Viewers billed as full seats | Yes | None |
| Wrenfield | 25 free per workspace | Yes | None |
Source: vendor pricing pages and help documentation, September 30, 2026. Northwind policy from its pricing page and announcement of September 10, 2026.
Northwind announced its 2027 plans on September 10, its first price change since March 2023. Four changes take effect on January 1, 2027: Pro rises from $19 to $24 a seat, the 15% annual discount ends, Starter closes to new workspaces, and free viewers are capped at five per workspace. Team stays at $39 and now includes single sign-on, which was a $4-a-seat add-on. Existing annual customers keep their current price until renewal, and Northwind says migration tools will arrive in Q1 2027.
Table 4. Northwind price per seat, per month, before and after January 1, 2027
| Plan | 2026 monthly | 2026 annual | 2027, any billing | Change for annual customers |
|---|---|---|---|---|
| Starter (existing workspaces) | $9.00 | $7.65 | $9.00 | +18% |
| Pro | $19.00 | $16.15 | $24.00 | +49% |
| Team with SSO | $43.00 | $37.15 | $39.00 | +5% |
Team with SSO in 2026 is $39 plus the $4 add-on, which was not discounted for annual billing.
Northwind reports that its median workspace has three viewers and 91% of workspaces have five or fewer. For those customers the change is the seat price alone. For customers with many outside readers it is larger: an agency with 25 members and 15 client viewers on annual Pro pays $403.75 a month today and $840.00 after renewal, since ten viewers above the cap need seats. On Larkspur, which keeps unlimited free viewers, the same agency would pay $475.00 a month billed annually.
More caps, set higher than Northwind's. We expect at least one more vendor to move from unlimited to capped free viewers in 2027. Caps of ten or more are likelier than five, given the response to Northwind's.
Discounted read-only seats. Paid viewer seats between $5 and $8 are common among tools that charge for viewers. A vendor with a low cap could add one to soften it for agencies.
Annual discounts keep thinning. We expect the share of tools offering an annual discount to fall to 14 of 18 in 2027, and possibly 13 by the end of the year.
Buyers will count viewers before they count seats. For any renewal in 2027, the number of read-only users and what they need to do is now a pricing question, and should be answered before negotiation starts.
Prices were collected from public vendor websites between September 22 and September 30, 2026, and checked against announcements published up to October 2, 2026. The 18 tools are the team collaboration products most often named in our 2026 buyer survey (n = 1,140). "Main tier" is the plan each vendor labels as recommended or most popular; where none is labeled, the middle paid tier. Viewer policies come from pricing pages and help documentation. Figures are list prices; they exclude negotiated discounts, taxes and add-ons unless stated.
© 2026 Calder & Voss Research LLC. Public edition. This report may be shared in full with attribution. Contact research@caldervoss.example for the subscriber edition and contract benchmarks.